Resources for Visitors
Information on facilities and resources available to visiting members of the Fields Instittute
For additional questions or concerns please contact Fields Scientific Support Staff
Upon arrival at the Institute, visiting members are requested to check-in with the Fields Receptionist/Members Liaison to open an account, which may include:
- building keys and/or office keys, as appropriate
- a photocopy and/or a long distance code
- a computer and email account
Visiting members will have their pictures taken and posted on the Fields Institute staff and visitor board by reception. A credit card imprint or a \$50 cash deposit is required to open a member's account, against which lost key charges, long distance, or excess photocopying/printing will be applied, if necessary.
Visitors to Fields can purchase a day pass at the Athletic Centre. Day lockers and towel service are available but you must supply your own locks. Long-term visiting graduate students, post-docs and professors can purchase monthly memberships. Please see the Program Office at the Athletic Centre to purchase a membership. You will need to obtain a letter from the Fields Receptionist indicating your status with the Fields Institute.
To open a bank account: Bank accounts may be opened, with proper ID (passport, credit card, bank card from other bank), a deposit amount and proof of residence. A Social Insurance Number (SIN) may or may not be required. Non-Canadians should provide Canadian Immigration documents. Please note individual banks have different criteria, a customer service representative at the bank can clarify the documentation required to open an account.
To cash reimbursement cheques: (for visitors without a Canadian bank account): The Fields Institute can provide a letter to assist visitors to cash reimbursement cheques at the CIBC bank, corner of Spadina and College. Please contact the Program Team for a copy of the letter.
Currency Exchange: Money may be exchanged at favourable rates at banks and hotels. Shops and restaurants will often accept U.S. currency, but at a less favourable exchange rate. Often the best rate is obtained on credit card purchases.
There are bike lock-up posts located along the sidewalk on College Street and to the east of the building.
Please consult this Bike Retail Store Listing for purchase options.
The Institute doors are open between 9:00 am and 5:00 pm, Monday to Friday. However, visiting members have access to the Institute facilities 24 hours a day, 7 days a week. When you arrive at the Institute, a member's account will be opened for you and keys may be obtained through the Fields Receptionist/Members Liaison.
When entering or leaving the building after business hours, please do not let people who are unfamiliar to you enter the building. Visitors who are allowed access will have keys to enter the building. If you lose your keys, please notify the Fields Receptionist/Members Liaison immediately.
The Fields Institute is not in a position to recommend child care and assumes no liability for the services of the childcare centres listed here. This listing is for information only.
There is a Family Care Office at the University of Toronto that can provide assistance with information about local daycares and schools. The centre offers emergency childcare, as well as a list of on-campus and off-campus options for child care.
The City of Toronto Parks and Recreation runs a variety of low-cost programs for children and families, which includes everything from sports and fitness to arts and culture.
The following are Toronto companies that offer services for temporary child care:
- Sprout Solutions Childcare, 647-208-9115.
- Improve Care, Conference & Event Child Care Services, 647-287-5433.
Computing assistance: any questions or concerns regarding computing facilities at the institute, please either see Reception, or, contact us by email: firstname.lastname@example.org.
Computer Account: after obtaining a member's account upon arrival, visiting members are asked to see Reception to open a computer account.
Printing: there is a printing allowance depending on your length of stay (usually 100 or 500 pages per month). Printing above the give allowance will be charged at the rate of $5.00 for every 250 pages (or part thereof). Printers are located on the 3rd floor (room 345, behind the photocopier) and the 4th floor (room 445). Colour printing is available at a cost of $0.50/page. Please discuss arrangements with the Fields Receptionist.
Accessing Your Email, the Web, or an Account at your Home Institution: If you need to connect via telnet or ssh (also called slogin) to a remote system at your home institution (e.g. to check your email), but you don't have a Fields computer account, you can use one of the common-area Windows or Macintosh computers (see the sign beside the machine for login instructions and obtain the " windows/macintosh password" from the receptionist or you can use one of the Linux terminals or workstations by entering a special “telnet/SSH only” login id and password which you can obtain from reception. For browsing the web or accessing web-based email, the Windows or Macintosh computers should be sufficient. If they are not, you will need to open a Fields computer account.
Remote Access: You can access your Fields computer account from a Java-enabled web browser by going to http://login.fields.utoronto.ca. You can also access your Fields computer account remotely from another Internet-connected computer by using ssh or slogin to
Office and Common-Area Workstations: All visitor offices are equipped with Linux workstations, and there are also Linux workstations and Windows/Macintosh computers in the common areas of the building. On tables in the 3rd floor hallways are a Windows computer, a Macintosh computer, and ten Linux workstations. The Windows/Macintosh computers are located to the right of the staircase. Fields Institute account holders can use their account to log in to any of the Linux workstations. You will see the same files no matter which machine you use. Some offices have two workstations; others have a vacant network port for laptop connections. The workstations are of varying speeds. As described above, visitors without a computer account can obtain ssh/telnet access on any of the Linux workstations, and can obtain general Internet acess on the common-area Windows and Macintosh computers.
Scanner: A Self-serve scanner is available for visiting members at Fields. A Fields Institute computer account is required, however. The scanner is attached to one of the Linux workstations on the table in the 3rd floor hallway next to Room 338. To use the scanner, log in to that workstation using your regular Fields computer account, and choose "Use the Scanner" from the Applications menu. This software provides a simplified series of prompts for selecting the most common scan types, ensuring you end up with a scanned file that is of an appropriate size and quality. For assistance, or to report problems, please see Reception. See the signs beside these machines for more information.
Laptops: Laptops can be used inside the Institute building through a direct Ethernet cable connection (wired) or through a wireless connection. Please ask the Receptionist or person coordinating your event for a laptop information sheet. This will have the encryption key needed for a wireless connection and an authorization key needed (for both wired and wireless connections) to register your laptop if you don't have a personal Fields computer account. For a wired connection, designated laptop stations, complete with network cables which you can plug straight into your laptop, are available throughout the 3rd and 4th floors. Network ports are also available in the library and in some offices, but please check the information sheet for how to identify vacant ports in your office (as some offices only have telephone ports available, not network ports).
After connecting your laptop (whether by wired or wireless connection) you need to follow the instructions on the laptop information sheet to register it on our network. If you have your own personal Fields Institute computer account, you can use your user name and password to register your laptop. If you don't, you can use the temporary access code printed on the laptop information sheet.
Personal Web Page: Visiting members can post personal web pages by creating a file called "index.html" inside a directory called "public_html" inside the computer account's home directory. To make it readable by the outside world you must type the command "chmod a+x ~; chmod a+rX ~/public_html". The address ("url") of your personal web page will be "http://www.fields.utoronto.ca/~yourusername/ "
To have your personal web page linked from the Institute's web page, give the URL of the page to the Computing Support Specialist (email@example.com). We reserve the right to remove your page, if the content is unsuitable for public viewing.
Coffee and Tea: Coffee and tea are available in the kitchen for all Institute members. If you take the last cup of coffee from a pot during the hours the Institue is open, please make a fresh one. Instructions are posted above the coffee maker.
Dining and Kitchen Areas: The dining and kitchen areas are provided for staff and members to enjoy their meals. Feel free to use the microwave and the domestic refrigerator but please do not take anything that is not yours. The commercial refrigerator is for the use of the Institute staff ONLY with the exception of creamers/milk for coffee. Dishes are available for your use but each individual is responsible for cleaning their own dishes and keeping the area clean.
Monday through Friday after 2:30pm, the kitchen will be in use for tea preparation. Due to space limitations, please schedule your use of the kitchen before 2:30 p.m.
Local faxing (no need to dial '9' before the number) is available in Room 345. The number for this machine is (416) 348-9385. Please follow the instructions posted on the wall for sending a fax. For long distance faxes you will be required to use a long distance code or calling card. If you have any difficulties, please see the Receptionist.
Should a fire alarm sound, you are required to leave the building immediately. Stairwells are located at the NW (temporarily closed) and NE corners of the building on the 3rd and 4th floors, the front staircase and the NE corner on the 2nd floor. Please familiarize yourself with these exits. Do not use the elevator to exit the building when a fire alarm is sounding.
Emergencies: For serious emergencies, go to the nearest hospital emergency department, or call 911. The University of Toronto maintains a list of other emergency contacts, including hospitals and after hours clinics.
Dental Services: For dental emergencies, this clinic provides same day treatment from 8:00am to midnight, 7 days per week. Payment must be made in full by cash or credit card (dental services are not covered by OHIP). Alternatively, the University of Toronto Faculty of Dentistry's clinic provides non-emergency dental services that are considerably cheaper than a private dentist.
Health Insurance: All visiting members at the Fields Institute and their accompanying family members are required to have adequate health insurance. Ontario residents are eligible for provincially funded health coverage under the Ontarion Health Insurance Plan (OHIP). OHIP coverage normally becomes effective three months after the date a person establishes residency in Ontario. Most out-of-province visiting members at the Fields Institute are not eligible for OHIP. This includes postdoctoral fellows working for less than six months and their accompanying family members. On the other hand, postdoctoral fellows working for at least six months can received OHIP coverage after a three-month waiting period, although accompanying family members are not eligible for OHIP coverage.
Visiting members and their accompanying family members who are not eligible for OHIP coverage, or are under the OHIP wait period, might be eligible for coverage under the University Health Insurance Plan (UHIP). UHIP was created to offer affordable insurance to pay the cost of the hospital and medical services for non-canadian employees, international PDF's, visiting members and students so that they and their family may maintain their health while at a participating university in Ontario. Most visiting members at the Fields Institute and their accompanying family members are eligible for UHIP coverage and should enroll electronically following the instructions provided here. The minimum period of coverage is 1 month at a rate of approximately \$50 per month per person.
For shorter visits that do not qualify for either OHIP or UHIP coverage, visiting members and their accompanying family members are encouraged to purchase private health insurance (for example as part of a travel insurance package) before arriving at the Fields Institute.
Visas: Non-Canadian visitors to the Fields Institute must have a valid passport to enter Canada and should consult this page to determine whether they are required to have a visa to enter Canada. If you need a visa, contact the Visa Office at the nearest Canadian Embassy or Consulate as soon as possible.
Work permits: Canada Immigration and Citizenship introduced new rules governing work permits on February 21, 2015. This page provides information on who needs a work permit to work in Canada. Postdoctoral fellows, research visitors, and students, may need a work permit but might be exempt from a Labour Market Impact Assessment. If you need a work permit, you should apply following the instructions on this page. Please also consult this page for essential information before arriving in Canada to work.
Note that guest speakers, commercial speakers, or seminar leaders who speak at specific events, are not required to have a work permit provided if the event is not longer than five days, as can be verified in this page.
The James Stewart Library in the Fields Institute carries a small collection of texts and journals acquired through donations from various publishers and individual mathematicians. Donated books are catalogued according to the American Mathematical Society Classification system and are available for circulation only to visiting members. The Fields Institute's Publications, including the Fields Institute Communications and Monographs series, are also available in the James Stewart Library.
In order to get a University of Toronto Library Card (TCard), visiting members should ask the Receptionist for a standard letter stating their visitor's status at the Fields Institute and take it to the TCard Office located in the north lobby, Room 2054A, 2nd floor, Robarts Research Library.
The main library for the University of Toronto is Robarts Library, at 130 St. George, on the northwest corner of Harbord and St. George. The hours of operation are as follows: Monday through Friday 8:30 am to 11:30 pm, Saturday 9:00 am to 10:00 pm, and Sunday 1:00 pm to 10:00 pm.
The University of Toronto Mathematics library is separate from the main Robarts Library and located at the Bahen Centre, 40 St. George Street, 6th floor. The majority of Mathematical texts and journals are located there.
Lockers are available in the coatroom on the 2nd floor by the elevator. They require a quarter(\$0.25 CDN), which is automatically returned when the locker is re-opened. Please note that the Institute is not responsible for lost items.
Incoming Mail is delivered daily after lunch. Outgoing mail with correct postage can be left with the receptionist for mailing. Visiting members staying for more than two weeks have mail folders in Room #445, which should be checked regularly. Before leaving the Institute, visiting members can provide a new mailing address and request to have mail forwarded for a period of up to six months.
There is a Canada Post outlet at the University of Toronto Bookstore, which is located next door to Fields at 214 College St, where visiting members can purchase stamps, send packages, and arrange for courier mail.
Underground parking on campus is available at the BCIT building (entry on at 213 Huron St, just north of College St) and at CAMH (entry on Spadina Ave, just north of College St)
Daily parking (cash only) is also available in a pay lot across from the Institute on College St.
For stays of 4 months or longer, parking spaces can be requested at the University of Toronto's Parking Office located at 100 College Street, Room 222, phone number (416) 978-7275,
There is (black and white) photocopy machine available on the 3rd floor outside of Room 345. The Fields Receptionist can issue a code for scientific/academic copying that will allow access to this machine. Long-term visiting researchers will be given a page limit based on the number of months of their stay at the Institute. On special request, short-term visiting researchers will be given 25 copies. Copies above that number must be paid at the Reception desk at the rate of \$.05/copy. Colour photocopying is available through the Receptionist for \$0.50/sheet.
Visiting member's pictures are taken upon their arrival at the Institute and displayed at the board near the reception desk. Please see the Receptionist if we missed you.
The Institute is involved in the University of Toronto Recycling program. Garbage is removed from offices by an U of T caretakers once a week, so members are kindly requested to empty their own garbage as required into the garbage bins in the common areas on each floor. You will also find recycling containers for bottles and cans in this area. The recycling blue boxes in your office are for paper only. Empty these into the bigger blue recycling containers located at the far east end halls on the 3rd and 4th floors. For more information about Recycling see Recycling and Garbage.
Emergencies: for Toronto Police, call 911. For Campus Police, call (417) 978-2222
Walking at night: the University of Toronto offer the WalkSmart program as a safer alternative to walking alone at night. Call 416-978-7233 any time during escort hours (7:00 pm - 12:00 am, Monday through Friday) to arrange for patrollers to come to your location. For prompt service calling in advance is recommended. The WalkSmart Service operates from the first day of classes in September to the last day of classes in April and does not operate during holiday breaks, on the weekends, during the summer or during reading week.
Visiting members who are Canadian residents are eligible to register ther children in a Toronto area school. The Toronto District School Board and the Toronto Catholic District School Board are excellent resources for information about local schools for children.
School-aged dependent children of an adult entering Canada with a valid work permit need to apply for a permit to study in Canada. This permit allows parents/guardians of international students to enrol their child in a public school free of charge. However, parents/guardians must provide the school with a number of documents prior to entering their child in a Toronto-area school. Indicate on the work permit application that dependent children will be entering Canada with the applicant. Please consult a representative at Immigration, Refugees and Citizenship Canada at a Canadian embassy, high commission, or consulate to ensure that any child that will be entering Canada receives a proper permit.
The Fields Institute is a non-smoking environment. Smoking is not permitted anywhere in the building. Ashtrays have been provided outside at the front and back doors.
Non-Canadian visiting members receiving research stipends are required to have a Social Insurance Number (SIN) to receive payment. To apply for a SIN, it is necessary to enter Canada with a 'work permit' or 'study permit' (see Immigration). Upon arrival in Toronto, please take your passport, Fields invitation/documentation letter, and your applicable immigration document issued by Immigration, Refugees and Citizenship Canada to Toronto City Hall Service Canada Centre.
Visiting members and postdoctoral fellows who have been offered a research stipend must provide our Accounting Department with a local bank account (a void cheque), local address and a Social Insurance Number. Non-Canadian residents must have a work permit to legally receive a stipend, including postdoctoral fellows. Postdoctoral fellows who were international students at a Canadian university must also apply for a work permit, even if the student permit is still valid. See also Income Tax Payable on Research Stipends.
Tax Refund: Visitors from outside of Canada may qualify for a tax refund. There is no refund of the tax paid on items such as meals and alcohol; tobacco products; services such as dry cleaning and hairdressing; air, train, and bus tickets, or car rentals. Also, any goods that consumed or left behind in Canada do not qualify for this refund.
Income Tax Payable on Research Stipends: Canada Revenue Agency has many different tax rules for international and non-resident visitors receiving research stipends for their visit. Please see this page to determine the situation that applies to you.
The main phone number for the Fields Institute is (416) 348-9710. There is a payphone available on the 2nd floor of the Institute.
Office Phones: there is one shared phone in each office that is equipped with voice mail. Dial 9 before dialing the telephone number when making outside calls. To access your messages on voice mail please see instructions in the office by your phone.
General campus inquiries: (416) 978-2323
About the University of Toronto
Map of the University of Toronto Campus
Campus News and Events
University of Toronto Directory