On behalf of the Organizing Committee for the <Program/Event _Name>. I am pleased to invite you as a <Guest Speaker/Scientific Researcher/participant> for the <Program/Event _Name> being held at <location> for the period < dates>. Updated information about the <Program/Event _Name> can be found at: <URL>

<details dependent on support being offered>
For your participation in the <Program/Event _Name> your local expenses (accommodation and meals) will be reimbursed up to <$XXXX>. Please note that the maximum accommodation expense which can be reimbursed is $160 per night and the maximum for meals is $55 per day.

Choice 1- In addition we will reimburse your economy travel up to $XXXXX (add "US carrier only" for NSF funded participants).
Please retain original receipts and all boarding passes for reimbursement of expenses.

Choice 2 - We hope you will be able to find travel support from other sources, but please let us know if you require assistance.

Choice 3 - No travel support offered

Please see the attached information sheet regarding reimbursement amounts and the receipts required for reimbursement of expenses.A copy of the reimbursement claim form is available here. If you have any questions regarding support please contact < Fields Program Coordinator for event>.

The Institute's housing resource web page will provide you with information about housing choices for your visit at :www.fields.utoronto.ca/resources/housing.html.

(added to letters for Non-CDN)
Non-Canadians should also be aware that it may be necessary to contact their local Canadian Consulate to make arrangements for their visit and, if required, to obtain the necessary documents for travel to Canada. For visa information see: http://www.cic.gc.ca/english/. Please ensure that you have medical insurance which covers your stay in Canada. .

The Fields Institute receives funding from public and private sources. Please acknowledge the support of the Fields Institute in any publications to which your visit contributes. We would appreciate your helping us demonstrate the impact of our programs by sending us the publication references and keeping us informed of significant advances in your work as well as collaborations resulting from your stay.

To confirm your participation dates please fill out the registration form on the web page or contact us at XXXX@fields.utoronto.ca by XXXX.

With best wishes for a productive and enjoyable visit,

Director

On behalf of …(event organizers names)

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