SCIENTIFIC ACTIVITY PLANNING
February 10, 2012
Budgeting Guidelines Guidelines for Event Organizers Visitor Resources

Sample Invoice Letter

Date

To : Manager of Scientific Programs
The Fields Institute
222 College Street , Toronto, M5T 3J1

For: Participant support for NSERC eligible expenses for (name of event)

Amount: $XXX

Signed

Note 1) The invoice must be prepared by the finance department at your University rather than by an individual. When Fields pays an invoice to a university for expenses it is done on the understanding that the expenses will be processed according to NSERC rules and that the Finance department, which has a fiduciary responsibility to NSERC to administer grants, will be responsible to NSERC for the use of these funds.

Note 2) Fields will require an accounting of funds spent 1-2 months after the event and unspent funds must be returned to Fields.