The following elements are important
to the success of Thematic and Focus Programs:
Short- and long-term visitors, graduate students and postdoctoral
fellows, lecture series, seminars, workshops and conferences.
Programs should include a significant training component, including
graduate courses in the case of longer programs.
PREPARATION FOR SUBMISSION OF PROPOSALS
DEADLINES
Deadlines for submission of proposals are March 15 and September
15 of each year, to allow for external reviews before consideration
by our Scientific Advisory Panel which meets in May and November.
Please send an electronic copy of your proposal to proposals@fields.utoronto.ca.
ORGANIZING
COMMITTEE
Program organizing committees should include Canadian and
international members. (A US based organizer is needed to
apply for additional National Science Foundation funding.)
We encourage the inclusion of members of our partner universities.
If a program is accepted, the program committee (with the
assistance of the Institute's Directorate) will carry primary
responsibility of the operation of the program.
Organizers of Thematic and Focus Programs are advised that
a lead time of two or more years may be required.
PROGRAM PROPOSAL
FORMAT
Proposals for Thematic or Focus Programs should include the
following items:
- Names and affiliations of the organizing committee members,
with full contact information
- Preferred dates
- Executive summary or description of the topic, presented
in lay terms, including scientific background/history, recent
important developments and possible future directions
- Outline of the proposed program, including related scientific
activity. (See #2 in guidelines at right)
- Names and affiliations of proposed short- and long-term
participants (including tentative agreement to participate,
if available)
- Workshops
- Longer programs may include Coxeter
or Distinguished Lecture Series (See below)
- Role of students and postdoctoral fellows in the program
- Proposed budget and its use. (See #3 in guidelines at
right)
- Curriculum vitae for each organizing committee member
- Part of the mandate of the Institute is to broaden and
enlarge the community. We encourage the participation of
women and members of visible minorities. Proposals should
include details of their involvement as participants and
organizers.
- Names, affiliation and contact information of five or
more suggested reviewers
COXETER AND DISTINGUISHED LECTURE
SERIES
One Coxeter or Distinguished Lecture
Series for a two-month
program can be considered by our Scientific Advisory Panel
if the proposed lecturers are of a very high scientific level,
excellent speakers, and contribute to the Institute's goal
of diversity (for example, gender, ethnic, geographic, or
the crossing of discipline boundaries). The budget for any
CLS/DLS is in addition to the program budget.
SUPPORT FOR PREPARATING PROPOSALS
See also the Guidelines for Thematic and Focus Programs at
right. Sample budgets and consultations are available to assist
in preparing proposals. Please contact the Institute's Directorate
Office for assistance.
ADDITIONAL SOURCES
OF FUNDING
Organizers are encouraged to seek additonal sources of funding
for their Program. Please contact the Institute's Directorate
Office for assistance with funding applications. Suggested
sources include:
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Guidelines for Thematic and Focus Programs
1)
Duration
2) Program Structure
3) Budget
4) Fields Facilities
Note
that these guidelines allow for some flexibility;
major deviations should be detailed in the program
proposal.
1.
Duration
Thematic or focus programs run at any time for one
to two months, concurrently with our Major Thematic
Programs.
2.
Program
Structure
A typical program includes workshops, conferences,
lecture series and seminars, but variations are
common.
Organizers
should ensure a healthy level of activity during
the program through a balance between long- and
short-term, as well as junior and senior participants,
students and postdoctoral fellows.. We encourage weekly
seminars, mini-courses, and mini-symposia.
3.
Budget
The base budget is a maximum of $75,000/month
depending on the amount of scientific activity, with
the expectation that the organizers will secure additional
funding
from other sources.
In particular, we expect organizers to apply for NSF
support, which is generally targeted for junior US
based participants.
Typical participant costs are a maximum of $55 per diem, plus
a maximum of $170/day up to $2400/mth for accommodation. Estimates
of travel costs should be based on economy travel.
4.
Fields Facilities
Fields has a videoconferencing room with a Smart Board
for off-site participation in a Fields event and for
individual collaboration.
Organizers should learn about the capabilities of
this equipment from the Computing
Support Staff and consider using it to enhance
their program. For details see Fields
Facilities.
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